COPELAND
GROUP
SERVICES
Security & Systems
EVENT SECURITY VENUE SURVEY
Discipline Event Security
Standard BS 8406 / Purple Guide / NaCTSO Guidance
Doc No. SUR-006
Revision Rev 1.0
Date 2026-06-27
1. Site Details
Client / Company
Site Name
Site Address
Site Contact Name
Site Contact Tel
Survey Date
Survey Engineer
Weather Conditions
Site Accompanied By
2. Event Details
Event Name
Event Organiser
Event Type (Concert / Festival / Conference / Sports / Private / Corporate / Other)
Event Category (Indoor / Outdoor / Mixed)
Event Date(s)
Setup / Build Date
Breakdown / Clear Date
Expected Attendance
Ticket Type (All-ticket / Open / Mixed)
Age Profile (U18 / 18+ / Mixed)
Alcohol Licensed (Y / N)
3. Venue Assessment
Venue Type (Stadium / Arena / Park / Street / Conference Centre / Private Land / Other)
Venue Capacity (Licensed)
Approximate Site Area (m²)
Perimeter Secured (Y / N)
Perimeter Type (Heras / Hoarding / Barrier / Wall / None)
Perimeter Length (Approx. m)
Nearest A&E Hospital
Distance / Travel Time (mins)
Emergency Vehicle Access Route
Designated Ambulance Access Point
4. Access & Egress — Point Schedule
# Point Name / Location Type (Public / Staff / VIP / Emergency / Delivery) Search Regime (Y / N) Gate Width (m) Max Flow (pph) Steward Req. (qty) Notes
1
2
3
4
5
6
7
8

pph = persons per hour

5. Security Staffing Requirements
SIA Door Supervisors (DS) Required (qty)
SIA Crowd Safety Officers Required (qty)
Event Stewards Required (qty)
Supervisor / Team Leader (qty)
Security Control Room Staffed (Y / N)
Show Caller / Safety Officer (Y / N)
Role Qty Deployment Point Briefing Time
SIA Door Supervisor
SIA Crowd Safety
Event Steward
Supervisor / TL
6. Search Regime
Search Policy (All / Random / Ticket-holder / VIP Exempt / None)
Prohibited Items List Issued (Y / N)
Zero Tolerance Policy (Y / N)
Hand-Held Metal Detectors (qty)
Walk-Through Arch Detectors (qty)
Search Tents / Lanes Required (qty)
7. Crowd Management
Expected Peak Ingress Time
Expected Peak Egress Time
Queue Management Plan (Y / N)
Crowd Monitoring (CCTV / Supervisor / Drone / None)
Identified Crush Points (Y / N)
Crush Point Locations (if yes)
Crush Point / Pinch Point Locations (Detail)
8. Vehicle Management
Vehicle Exclusion Zone (Y / N)
Exclusion Zone Radius (m)
HVM Measures (Bollards / Barriers / Vehicles / Planters / None)
Designated Delivery / Load-In Area (Y / N)
Delivery Access Hours
Car Parking Managed (Y / N)
9. Medical & First Aid Provision
First Aid Posts (qty)
First Aider Ratio (e.g. 1:100)
Medical Provider (Name)
Ambulance on Site (Y / N)
Defibrillators (qty)
Medical Tent Location
10. Communications & Command
Radio Channels Allocated (qty)
Command & Control Location
Incident Command Protocol (ICS Y / N)
Event Safety Manager (Name)
Police Liaison Officer (Name / Badge)
Fire Safety Officer (Name)
11. Event Risk Summary
# Risk Likelihood (1–5) Impact (1–5) Risk Score Control Measure
1Crowd crush at entry points
2Medical emergency / mass casualty
3Fire / evacuation required
4Hostile act / security incident
5Stage / structure failure
6Adverse weather
7
8
9
10
12. General Observations & Notes
Survey Engineer Signature
Name & signature
Event Organiser / Client Signature
Name & signature
Date Signed
DD / MM / YYYY
Copeland Group Services Ltd  |  Security & Systems Division  |  This document is uncontrolled when printed
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